Respond to leads while intent is high
Qualify inquiries, draft a useful first response, update the CRM, and route the opportunity to the right person.
Fewer dropped handoffs
Practical AI automation for service businesses
Less admin. Faster follow-up.Systems your team can trust.
Business380 designs and implements AI workflows that connect your CRM, inbox, calendar, and operations—without forcing your team to replace the tools they already use.
Start with one painful workflow. Leave with a clear next step.
Example workflow
Lead response, from inquiry to booked call
Human approval available
- 01
New inquiry
Website form or shared inbox
- 02
AI qualifies
Intent, urgency, and fit
- 03
Reply drafted
Personalized and on-brand
- 04
Call booked
CRM and calendar updated
Fits your existing stack
Edge cases documented
Your team owns the workflow
Common starting points
Lead routingInbox triageSchedulingCRM updatesHow we work
Automation starts with the process, not the tool.
A reliable workflow needs clear ownership, sensible fallbacks, and a measurable outcome. We design those first.
- 01
Find the real bottleneck
We map the handoffs, exceptions, and tools around one repeated process before recommending automation.
- 02
Build and test the workflow
We connect the right systems, add guardrails, and test normal cases as well as the messy ones.
- 03
Launch with a clear handover
Your team receives documentation, a walkthrough, and an escalation path—not an unexplained black box.
AI is used where it adds judgment—classification, summarization, drafting, or routing. Deterministic rules handle the rest.
Where automation helps
Fix the handoffs that quietly drain the week.
The best first project is usually not a futuristic autonomous agent. It is a repetitive, high-frequency workflow with a clear owner and a visible business outcome.
Triage a busy shared inbox
Classify messages, extract the important details, draft replies, and escalate anything that needs human judgment.
A calmer support queue
Turn scattered data into a weekly update
Pull the right numbers from your systems and create a concise report with exceptions and next actions.
Less reporting work
Move work from intake to delivery
Transform form responses into a clean brief, create the project, assign tasks, and notify the team automatically.
Consistent onboarding
Guardrails before autonomy
Sensitive actions keep a human approval step until the workflow has earned trust.
Tool-agnostic design
Zapier, Make, n8n, or custom code are means to an outcome—not the product.
Plain-language handover
Your team knows what triggers the workflow, what it changes, and how to intervene.
AI only where useful
We use AI for judgment-heavy steps and conventional automation for predictable ones.
Focused first engagement
Ship one useful automation in seven days.
The 7-Day Automation Sprint is for a well-scoped process with a clear trigger, outcome, and owner. We build it, test it, and show your team how it works.
Check if your workflow fitsFixed scope • from $2,500
What the sprint includes
- Workflow map and success criteria
- One production-ready automation
- Testing and exception handling
- Recorded walkthrough and written SOP
- 30 days of post-launch support
Clear ways to work together
Start at the size of the problem.
Final scope and price depend on the systems, volume, and exception handling involved. You will know the scope before work begins.
Start here
Workflow audit
No cost
A short working session to understand one bottleneck, its surrounding tools, and whether automation is a sensible next move.
- One priority workflow reviewed
- Feasibility and risk notes
- Recommended next step
Focused build
7-Day Automation Sprint
From $2,500
A fixed-scope implementation for one repeated process that can be designed, tested, and handed over in a week.
- One implemented workflow
- Guardrails and testing
- SOP, walkthrough, and support
Connected system
Operations automation
From $4,200
A larger implementation for several connected handoffs, internal assistants, or workflows that require custom integrations.
- Multi-workflow architecture
- Custom integrations where needed
- Team handover and rollout plan
Frequently asked
Sensible questions before you automate.
Still unsure whether a workflow is a good fit? Describe it in a few sentences and we will give you a direct answer.
Ask about your workflowWhat should we automate first?+
Start with a repeated process that happens often, has a clear owner, and creates a visible delay or cost. Lead handoff, inbox triage, onboarding, reporting, and CRM updates are common starting points. The audit helps determine whether the process is ready.
Do we need to replace our existing tools?+
Usually not. Business380 is designed around connecting the tools your team already uses. If a tool creates a reliability or security problem, we will explain the tradeoff before recommending a change.
Where does AI actually fit?+
AI is useful for interpreting unstructured information, classifying requests, summarizing context, drafting content, and making bounded routing decisions. Predictable steps are handled with normal automation rules, and sensitive or ambiguous cases can be escalated to a person.
Will our team understand what was built?+
Yes. Each implementation includes a walkthrough and written operating procedure. We document triggers, outputs, ownership, common failure modes, and what to do when a workflow needs human attention.
How is project pricing determined?+
Pricing is based on the number of systems involved, workflow complexity, data quality, volume, exception handling, and rollout requirements. Fixed-scope work starts at the prices shown above; you receive a clear proposal before implementation.
Can you maintain the automation after launch?+
Yes. Post-launch support is included for the initial handover period. Ongoing monitoring and improvement can be added when a workflow is business-critical or changes frequently.