AI Automation Templates

Pre-built workflow blueprints for common business problems. Each template includes the workflow steps, connected tools, complexity rating, and deployment timeline. Pick a template. We customize and deploy it for your business.

Simple1–2 daysMedium3–5 daysComplex5–7 days
Popular
Sales

Missed Call Text-Back

Never lose a lead to voicemail again. This template detects missed calls and sends an AI-personalized text message with a booking link — within 30 seconds.

1Missed call detected
2AI generates personalized SMS
3Text sent within 30 seconds
4Booking link included
5Response logged to CRM
Simple
1–2 days
TwilioOpenAICalendlyCRM
Popular
Sales

Lead Scoring & Follow-Up

Automatically qualify inbound leads using AI. High-quality leads get immediate personalized outreach. Lower-quality leads enter a nurture drip campaign.

1Form submitted
2AI scores lead quality
3High leads: personalized email + CRM entry
4Low leads: nurture sequence
5Sales notified on Slack
Medium
3–5 days
TypeformOpenAIHubSpotGmail
Popular
Support

Support Email Triage

AI reads incoming support emails, classifies by urgency and topic, routes to the right team, and drafts a response for human review.

1Support email received
2AI reads and classifies urgency
3Routed to correct team channel
4Draft response generated
5SLA timer started
Medium
3–5 days
GmailOpenAISlackHelp Scout
Marketing

Weekly Client Report

Automated weekly reports with AI-generated insights. Pulls data from your analytics and ad platforms, creates a branded report, and emails it to your client.

1Monday 8am trigger
2Pull data from analytics + ads
3AI generates narrative insights
4Format branded report
5Email to client
Medium
3–5 days
Google AnalyticsMeta AdsOpenAIGmail
Admin

Meeting Summary & Tasks

After every meeting, AI transcribes the recording, extracts decisions and action items, creates tasks in your project tool, and sends a summary to your team.

1Meeting recording available
2AI transcribes audio
3Extracts decisions and action items
4Creates tasks in Notion
5Sends summary to Slack
Medium
2–3 days
ZoomOpenAINotionSlack
Admin

Invoice Reminder Sequence

Automated invoice follow-up that starts friendly and escalates. Tracks payment status and notifies your team when manual intervention is needed.

1Invoice overdue detected
2Day 1: friendly reminder email
3Day 7: firmer follow-up
4Day 14: team alert on Slack
5Payment logged when received
Simple
1–2 days
QuickBooksGmailSlack
Popular
Admin

Client Onboarding Flow

When a new client is added to your CRM, this template creates a project workspace, sends a welcome sequence, schedules the kickoff, and automates check-ins.

1New client in CRM
2Project template created
3Welcome email sequence started
4Kickoff call scheduled
57-day check-in automated
Complex
5–7 days
HubSpotNotionGmailSlackCalendly
Marketing

Post-Close Review Request

Build your review pipeline automatically. After closing, AI sends a timed sequence: thank-you, review request, referral ask, and long-term check-in.

1Deal marked closed-won
2Day 3: thank-you email
3Day 7: review request with link
4Day 30: referral ask
5Day 180: check-in email
Simple
1–2 days
CRMGmailGoogle Business
Support

AI Knowledge Base Bot

An AI assistant trained on your documentation, SOPs, and FAQs. Answers customer and team questions instantly, with human escalation for edge cases.

1Question received
2AI searches knowledge base
3Generates contextual answer
4Sends response
5Escalates if confidence is low
Complex
5–7 days
Your docsOpenAISlackEmail

Don't see your workflow?

We build custom automations too. Start with a free audit and we'll design a workflow tailored to your exact tools and processes.

Frequently Asked Questions

What is an AI automation template?+
An AI automation template is a pre-designed workflow blueprint that solves a common business problem — like lead follow-up, support triage, or client reporting. Each template includes the trigger, steps, connected tools, AI logic, and implementation guide. Templates are starting points that we customize to your specific tools and processes.
Can I use these templates without hiring Business380?+
The templates describe the workflow logic, tools, and AI steps involved. If you have Zapier or Make experience, you can build simpler templates yourself. For complex multi-step templates with AI decision-making and error handling, professional implementation ensures reliability. Our 7-Day Sprint deploys any template in a week.
How long does it take to deploy a template?+
Simple templates (2–3 steps) can be deployed in 1–2 days. Complex templates with AI scoring, multi-app integrations, and branching logic take 3–7 days. Our 7-Day Sprint includes customization, testing, documentation, and team training.
Do templates work with my existing tools?+
Yes. Each template lists the recommended tools, but we customize integrations to work with your existing stack. If you use HubSpot instead of Salesforce, or Asana instead of Monday.com, we adapt the template to your setup.